Medical Staff

The Medical Staff screen stores basic data on clinic staff and health practitioners to whom you make referrals. The ID is typically the first eight characters of the person’s last name.

For Drug Screening, at least one person in the Staff section must be designated an MRO.
You must have a Staff record for each person whose schedule is in the Appointments module.
The Staff ID for any person who is also a SYSTOC user must be identical to the User ID for logging into SYSTOC (Utility > Security > User Information).

Label	Description
ID	Unique ID code, perhaps the first eight letters of the last name. If person is also a SYSTOC user, must match the User ID used for logging in to SYSTOC.
Staff/Consult/Ref/etc.	A one character code to indicate the type of person. Be sure to use `S` for staff, as some lists are filtered by this designation.
MRO	Select the checkbox if this person is a Medical Review Officer for drug screening.
BAT	Select the checkbox if this person is a Breath Alcohol Technician.
PPO Member	Select the checkbox if the person is a member of a Preferred Provider Organization.
Active Staff	Indicates the status. When the box is checked, the status is `Active`. On an add record, this is checked by default. This is especially useful when excluding inactive records in search lists and reports. The search defaults to show active only records.
Name	Staff person's last name, first name, middle initial, suffix (for example, Jr., III, Esq.). Note: The maiden name field is used in SYSTOC_EDI to include hyphenated last names on EDI claims. Add the first part of the hyphenated name to `Maiden`. When claims are processed in EDI, a hyphen is added to the end of the maiden name, followed by the name in `Last`.
Degree	Medical degree.
Registration	Medical registration number.
Reg. State	The state in which a staff person is registered to practice medicine.
Address	Staff person's address.
Specialty	Primary area of the person's practice.
Taxonomy	Primary specialty code, required by some vendors.
Contact	A contact person's name.
Affiliations	See Staff Affiliations.
Billing Provider	Staff ID of the supervisor if this person is not acceptable as a provider of service on a 1500 Claim Form invoice. *Tip:* You can elect to invoice with the name of the Primary Physician from the Injury, not the Staff ID on the Treatment (or Inj/Ill Visit). Go to Utility > Program Preferences and select the Only use the Injury Provider for Billing Jump checkbox.
License Numbers:
DEA	Drug Enforcement Agency number (required for prescriptions).
Expiration Dates	Expiration dates for various licenses and credentials.
WC	Workers' compensation identification number.
Medicare	Medicare license number.
Medicaid	Medicaid license number.
DOT	ID assigned by the Federal Motor Carrier Safety Administration's (FMCSA) and indicates that this provider is certified under Section 391.41 of the Federal Motor Carrier Safety Regulations (FMCSR) and listed on the National Registry of Certified Medical Examiners (NRCME).
Credentialed	Date this person was credentialed.
FEIN	Federal Employer Identification Number.
UPIN	Unique Physician Identification Number (for UB Claim Form).
NPI	National Provider Identifier, a HIPAA-required ten-digit identifier for all healthcare providers. It is used for electronic claims and other standard healthcare transactions.