Marking Orders Done

When the activity specified by the order has occurred, it should be marked "done" for efficient patient handling and to provide verification for billing purposes. Click the Done box for the appropriate order, from any screen on which orders are displayed.

Even faster is to have the Done field marked automatically at a pre-defined step in the sequence of activity that occurs with the order. See Setting up Work Flow Sequences for more information.

Before the patient is discharged, all orders should have a mark in the Done box except for orders that are scheduled in the future. Billing personnel should not post charges for any order that is not marked. Enforcing this practice will help to support the accuracy of charges that appear on your invoices.


Mark an order "done" by checking the Done box

It is not necessary to select an order before marking it done, just place the cursor in the desired Done box and click. Next, you must indicate who provided the service. The search screen that appears immediately following the save command assumes that the logged-on user is the appropriate person. If the Staff ID shown is not the one who completed the order, begin typing in the correct ID. SYSTOC matches the letters typed to the names listed in the Medical Staff file. As soon as the appropriate name appears in the box, press Enter. The ID that is entered automatically carries over to the appropriate invoice or data screen.

When you are finished, the Done cell of each order is selected and the ID of the person who completed it displays in the Done By cell. An order cannot be marked done unless there is an appropriate ID in the Done By field. After an order is marked as Done the background color of that record changes to green. (It may be necessary to refresh screen data before you see this change.) Orders marked as Done on the Current Orders tab drop to the bottom of that orders grid.

If you need to access the data-entry screen after the order is marked completed, right-click on the order and select the Go to data screen option.


Right-click menu option for an order

Note: It is the ID in the Done By box, not the Sched For ID, that is used for data entry and invoicing activity that applies to the order.

Indicates the ID of the person who did the work