Data and Print Button for Orders

If you select an order and then press the Data/Print button, SYSTOC displays the appropriate data-entry screen. (If the screen you see is not the correct one for this order, then the section specified in the Task Prototype is wrong, see Editing Orders.) For data entry, the Company ID is carried from the Orders file, not the Patient file (the patient may work for a different company than the one for whom the order exists). Also, the date of the order, rather than today's date, is defaulted to the data-entry screen.

Any data entry that occurs via an attached PDF form is copied automatically into the data-entry screen, provided the form fields are linked to read back to the SYSTOC data fields and the form has been saved. Consequently data entry, as a separate step, may be unnecessary once the accurate transfer of information from the PDF form to SYSTOC has been carefully tested.

If you have an order that specifies a report, data entry and report printing are integrated as one function. You can print the report or convert it to PDF format and attach it to the patient's medical record by running it to display and then clicking the Export Report button on the report toolbar. If the order does not already have a chart file attached, you can attach the PDF file directly to the selected order. (See Data Entry and Print from an Order for important information.) Otherwise you will be directed to the Orders - Attach File screen to attach the file to a new order.

If you prefer to print reports as a batch (for example, all the audiograms for the day), it is better to design your tasks with no report selected (check Skip Print Report on the Task Prototype screen, see Defining Task Prototypes).

If the order you are working on has defined workflow sequences, you will be asked if you want to advance the order to the next sequence after you save your data entry. Information about the next sequence, such as the number, status, group, and owner are displayed to help with this decision. Typically, if you have finished the data-entry step, you should let the sequence advance.

If there is a report specified for the order you are working on, you will be asked if you are ready to print the report when you save the data. If you indicate that you are, the normal Reports List - F2 screen is displayed, with the appropriate report selected. (If this is not the report you want, you can easily pick a different report, but a permanent solution is achieved via the Task Prototype.) Make any changes to report specifications you might need (the correct defaults should have appeared automatically), and run the report as usual. When you finish printing, you will see the message "Orders are done, are you ready to go back?" The default is Yes, so simply press Enter to return to the Orders screen.

If you need to return to the data entry screen after the order is marked completed, right-click on the order and select the Go to data screen option. You will not receive the message "Orders are done, are you ready to go back?" and workflow sequences will not change because this is only a shortcut to the data screen associated with the order. You must manually return to orders when finished.