Marking Orders Done

When the activity specified by the order has occurred, it should be marked 'done' for efficient patient handling and to provide verification for billing purposes.

This is quickly accomplished by clicking the Done box for the appropriate order, from any screen on which orders are displayed. Even faster is to have the Done field marked automatically at a pre-defined step in the sequence of activity that occurs with the order. See Setting up Work Flow Sequences for more information.

Note: Before the patient is discharged, all orders should have a mark in the Done box except for orders that are in the future. Billing personnel should not post charges for any order that is not marked. Enforcing this correct practice will help to support the accuracy of charges that appear on your invoices.

Check done

It is not necessary to select an order before marking it done; simply place the cursor in the desired Done box and click. After you click in the Done box for as many orders as you wish to mark, press the Save button to the right of the orders. (In the Clinical Work Area, you cannot select multiple orders, you must mark them done one at a time because the changes save automatically.) Next, you must indicate who provided the service. The search screen that appears immediately following the save command assumes that the logged-on user is the appropriate person. If the Staff ID shown is not the one who completed the order, begin typing in the correct ID. Because this is a search screen, SYSTOC matches the letters typed to the names listed in the Medical Staff file. The search process is very fast; simply begin typing an ID and press Enter as soon as the appropriate name appears in the box. (In the example, we just typed NE and SYSTOC supplied the rest.) If the order was pre-defined to automatically check Done at a certain step in the work flow, the logged-on user's ID will be placed in the Done By field. This should be changed if it is not correct, since the Done By Staff ID automatically carries over to the appropriate invoice or data screen.

Note: It is the ID in the Done By field, not the Sched For ID, that is used for data entry and invoicing activity that applies to the order.

Indicate ID