SYSTOC In Depth Converting Existing Authorization Data Clinics who have used the Authorizations section prior to SYSTOC 7.22 and have existing data need to provide information for a new field called Status. To automate this task as much as possible, we mark existing authorizations with a Status of Active if the date of upgrade to SYSTOC 7.22+ is no more than two weeks since the End Date of the authorization. If there is no End Date, an existing authorization is marked Active if the number of units used is less than Visits (formerly called Units). All authorizations that do not meet either of these two criteria are marked Inactive. This global approach will not, of course, be accurate for all situations, but should reduce the number of authorizations that need to be modified manually after you upgrade to 7.22+. Exporting There are many excellent reasons for exporting data from SYSTOC. For example, you might want to add the email addresses stored in the system to your Outlook address book. Or the accounting department might need invoice information that can be added to a spreadsheet. Although certain data can be exported via reports, this may not be the most effective method of organizing data for use in other software packages. SYSTOC HL7 Exchange The SYSTOC HL7 Exchange is a series of modules that transmit and receive data between SYSTOC and hospital or standalone facilities. You can license the individual modules needed by your organization. For example, you can initially license to receive drug test results from CRL® and clinical lab results from your hospital laboratory. Later, you can license the CCR or other interfaces as needed. Injury Visits The injury visit may be handled in many different ways, depending on the degree of computerization of the clinic and the comfort level with EMR. Those who are doing data entry via the Inj-Ill Visit screen will want to use the Patient Discharge Summary Report to present information about the visit to the patient and employer. Those who are using the Tap2Chart form to record all aspects of the visit will probably prefer to use the Visit Summary form to present this information. Some clinics will use a combination of these choices. Faxing from SYSTOC Sending Email from SYSTOC Transmitting electronic medical records via email from SYSTOC is available anywhere you see the email icon or Staple/Send. Before using email from SYSTOC, you must first establish settings for the entire organization. Each user can then set up personal preferences. Understanding SYSTOC's Global Change Options Some data changes in SYSTOC are extremely easy to make. Others are far more complex. This article will explain a few of the more difficult global changes that can be made in SYSTOC. These include Change ID and its related operation, merging IDs. To change an invoice from one account to another, you can use Move Invoice. Finally, you can work on large-scale fee change operations using the Fee Change Utility. Tracking FMLA with SYSTOC FMLA can be tracked in SYSTOC through Authorizations. To do this, you must add an Injury for each employee being tracked. Because these are not typical injuries, make sure to indicate that they are non-work comp so they do not affect your work comp statistics and the FMLA information does not appear in iSYSTOC. Managing Security in SYSTOC SYSTOC data security requires careful implementation of access settings, on your network and on the database. This topic discusses the various areas that contribute to the overall security of SYSTOC data. Applying EOMB Codes for Billing Secondary Payers (SYSTOC_EDI) SYSTOC has unique ways of applying EOMB codes for COB claims. There are two different methods of applying codes depending on the number of EOMB codes per line item. It is very important that the codes be entered in a specific manner so that they are included when billing the secondary payer via SYSTOC and SYSTOC_EDI. Adding and Removing SYSTOC on a Workstation