Part of specimen collection process is to prepare the CCF
(Custody and Control Form) and add the drug test record with some essential data such as the
specimen number, laboratory, and collection date.
If you have configured the task to use a PDF
(lab-specific or the nonspecific drug test form), the drug test record is added
automatically when you save the form. These forms are designed to collect the
information that populates the top portion of the Drug Test screen. If you are not using a PDF, you can manually add the drug test
record with as much information as possible in the top portion of the Drug Test data
entry screen. A drug test record added during the specimen collection makes it
easier to locate drug tests that have been collected but do not contain results.
HL7 Drug Test Interface: the system can only import results to a drug
test record with a matching collection date, specimen #, and test lab
ID.
Using a drug test PDF form to add the drug test record. Skip to the
next section if you are not using drug test PDF forms.
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Click the pencil icon in the F column on the Appointment
Register to open the drug test PDF form.
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Complete the form and save.
The drug test record is automatically added.
HL7 Drug Test
Interface for CRL - Prenotify for non-DOT tests only: If you are
using CRL and this is a non-DOT drug test, you can trigger the system to
send prenotify data to CRL by changing the order status to HL7
Send. Prenotify data is sent almost immediately and the
status will change to HL7 Sent after the prenotify
information is sent to CRL. The order status changes to HL7 Order
Ack after CRL acknowledges receipt of the prenotify
data.
Adding the drug test record manually. Ignore this section if you are
using drug test PDF forms.
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Complete the fields in the top portion of the Drug Test
data-entry screen and save.
If this was a random test, use the look-up on the Random ID field to find the
randomization for which this employee was selected.
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Record the Date CCF Received under the MRO section.
- If the MRO for the test is on staff (has an
S in the Staff field of the Medical Staff
file), the Date CCF Received field automatically fills with the date of
collection.
- If the MRO is not on staff, this date field must be completed
later with the actual date s/he receives copy two of the CCF.
Complete the
collection and send the specimen
-
Complete the CCF. Note: All DOT tests require manual
completion of the the five-part carbonless manifold form.
- Manual process: Complete the paper CCF.
- PDF form process: Complete the paper CCF.
- PDF form process for non-DOT tests to CRL: print the HL7 CRL Non-DOT
Drug Test CCF form.
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Attach the CCF to the specimen and send with the specimen.